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The Ultimate Guide to Choose Perfect Managed Office Space
Managed office spaces are revolutionizing the way people work. Businesses are choosing Managed Offices as they offer flexible and cost-effective solutions. They’re ready to use and offer numerous benefits, including reduced overhead costs, increased productivity and improved employee satisfaction. However, not all managed office spaces are created equal. Here is the ultimate guide which helps you to find the perfect fit for your business.
Consider the following factors before choosing Managed Office Space.
Location and Accessibility:
Public Transport: Easy access to Bus, Train and Metro stations is crucial for employees and clients who rely on public transportation.
Parking: Ample Parking space is essential.
Security: Research the building security measures.
Client Accessibility: If client visits are frequent choose a location in an easily accessible area.
Office Layout and Design:
Open Space or Private Space: Select a layout that aligns to your business needs.
Flexibility: Choose a space that can adapt to your growing business needs.
Natural Light: Light boost mood and energy levels so choose a space with adequate natural light
Soundproofing: Effective sound insulation is essential to
Technology Infrastructure:
High Speed Internet: Reliable high speed internet is crucial for modern business requirements
IT Support: On-site IT support can quickly address technical issues
Meeting Rooms and Conference Rooms: Check for screens, projectors and video conference capabilities in meeting rooms.
Cybersecurity measures: Inquire about the office’s cybersecurity protocols to protect sensitive data
Collaboration and Meeting Spaces:
Variety of Room Sizes: Offer a range of meeting rooms to accommodate different group sizes.
Convenient booking system: A user-friendly booking system prevents scheduling conflicts.
Informal Spaces: Lounges or Breakout rooms facilitate casual meetings and brainstorming sessions.
Privacy: Ensure soundproofing for Privacy.
Amenities and Services:
Reception Services: A Professional Reception area creates a positive first impression for visitors and clients.
Mail Handling: Inquire about mail and package handling services.
Cleaning Services: Regular cleaning maintains a professional and hygienic environment.
Kitchen and Refreshment Facilities: A Well-equipped kitchen with coffee, tea and snacks enhances employee comfort.
Printing and Photocopying: Check for shared printing services and any associated fees.
Security and Access:
Hours of Operation: Ensure the building is accessible round the clock.
Access Control: Secure access systems, such as cards, biometric scans enhance security.
CCTV Surveillance: check for Security cameras in common areas and entry points
Lease Terms and Flexibility:
Expansion Potential: Ensure the space can accommodate for future growth.
Flexible Leasing Options: Consider month to month or short term leases for greater flexibility
Modification Policies: Inquire about the possibility of making modifications to the space.
Inclusive Costs: Clarify what is included in the rent, such as utilities, internet and other amenities.
Support and Management:
In-House Administration: A Responsive Administration team can address day-to-day issues efficiently.
Maintenance Services: Understand how the office handles general maintenance and emergencies
Value Added Services: Some Offices offer additional services, such as administrative support or virtual office.
Finding the right coworking space can significantly impact your team’s productivity and overall success. By carefully considering your needs and exploring the options available, you can find a space that fosters collaboration, creativity, and growth. Hive Space offers a variety of coworking spaces designed to maximise productivity and inspire your team. Ready to unlock your team’s full potential? Contact us today to schedule a tour.